Office Furniture Contract Extension

REPORT TO; Assistant Director, Property

DECISION DATE: 19 January 2024

SUPPORTING ANNEX; This report includes a supporting Annex which contains exempt information as described in paragraphs 1 and 3 of Part 1 of Schedule 12A to the Local Government Act 1972 (as amended).

PROPOSED RECOMMENDATION

To utilise the available extension to the Office Furniture contract from 1 April 2024 to 31 March 2025.

BACKGROUND TO SUPPORT THE RECOMMENDATION

The recommendation to extend the contract is twofold.  Firstly, there have been no issues with the current contract / supplier.  Prices are fixed through both the initial term and extension period.  Secondly, in response to the Local Government Reorganisation (LGR), the Authority is going through a period of transformation where the requirements of the new single authority are yet to be fully understood.  A review of the property portfolio is being undertaken. 

The extension of the existing contract will provide stability while the transformation work is completed and future requirements established, ahead of going back out to market for a new contract from 1 April 2025.

LEGAL AND GOVERNANCE COMPLIANCE

The contract extension will be undertaken by the Council’s Procurement and Contract Management Service.  A Gateway report has been approved in accordance with the Council’s Procurement and Contract Procedure Rules.

This is a Key Decision.  It was entered on the forward plan on 5 December 2023.

RECOMMENDATION

To extend the existing contract for a period of five months from 1 April 2024 to 31 March 2025.   

Andrew McLay, Workplace Manager

4 December 2023